Spec sheet and first-garment proof

We check the first one with you.

Your department’s uniform standard is written down once: patch placement, stripes, name tape, badge. Then, before we sew the rest of an order, we send you a photo of the first finished garment.

Start your spec sheet How the proof works

Kept on file for your department

What goes on your spec sheet

Garments and colors

The approved styles, makers and colors for each role, so a reorder is the same shirt in the same shade.

Shoulder patches

Which patch goes on which sleeve, how far below the shoulder seam your department measures it, and where the flag patch sits.

Stripes and rank

Trouser stripe width and color, chevrons or sleeve stripes by rank, and service stripes if you use them.

Name tape and embroidery

Font, thread color and size, how a name is written (initial and last name, with or without rank), and where it goes.

Badge and insignia

Maker, style, finish, seal and panel wording for your badge, plus collar brass and your nameplate format.

Hemming and fit

How trousers are hemmed and any tailoring your department asks for, applied to every person's measured sizes.

First-garment proof

Before the rest are sewn

A patch sewn a little low or a name in the wrong thread is easy to fix on one shirt and expensive on forty. So the first garment of a department order is finished and photographed, and the rest wait for your approval.

Embroidery, patches and hemming are done in our Hopewell Junction shop, and we digitize your department’s logo once and keep the file, so the stitch is the same from one order to the next.

We finish oneThe first garment of the order is completed to your spec sheet: patches, name, rank and hemming.

You get a photoWe email a photo proof of that garment to the person who approves your orders.

Approve it or mark changesIf anything is off, tell us. We correct it and send a new proof.

Then we sew the restNothing else in the order is decorated until the proof is approved.

The sheet is updatedAny change you make is written back to your spec sheet, so the next order starts from it.

Why write it down

The standard outlasts the person

Uniform standards tend to live in someone’s memory until they retire or a new quartermaster takes over. A spec sheet on file means a new hire next year matches the officer beside them, a replacement matches the original, and nobody has to remember which patch sits a half inch lower.

It’s also what we follow at a fitting day and on every order that comes through Department Programs. Badges follow the same sheet and are ordered to your spec from Smith & Warren or Blackinton; here’s how badge authorization works.

ExampleA sample spec sheetFor a made-up department, not a recommendation

Duty shirt: Class B, long and short sleeve, navy
Shoulder patch: Department patch, both sleeves, measured from the shoulder seam
Flag patch: Above the department patch
Name tape: Initial and last name, gold thread, above the right pocket
Rank: Chevrons on both sleeves, below the patch
Trousers: Navy, stripe for sergeants and above
Badge: Smith & Warren, gold finish, state seal, number panel
Hemming: Plain hem to each person's measured inseam

Get started

Start your spec sheet

Tell us what your department wears now. We’ll go through it with you and write it up for your department’s file.

Rather show us? Bring a finished shirt to the showroom at 10 Corporate Park Drive, Suite B, Hopewell Junction, NY 12533, or call 845.809.3037.

Start your spec sheet